Office of Institutional Equity: Frequently Asked Questions

                                                                             

1. How long is the case analysis process?

Due to Title IX requirements from the Office for Civil Rights, the case analysis process should not exceed 60 days, and often times is resolved much sooner.

 

2. I do not feel safe. Are there safety measures available throughout the case analysis process?

The University reserves the right to take immediate steps to protect the complainant and respondent through the case analysis process. When reasonably available, interim measures will be provided to both the accused and the accuser. Interim measures could include alternate work schedules or locations, protective orders, or modification in supervisory/reporting roles.

 

3. Are there confidential resources available?

If you are not quite ready to make a formal complaint and would like the details of an incident to be kept confidential, you may speak with:

  • Vowed religious (priests, deacons, and religious sisters and brothers) working within Campus Ministry and who are operating in that role;
  • The Employee Assistance Program, Lifeworks;
  • University Health Services; and/or
  • Off Campus Confidential Resources which you can find here: https://equity.nd.edu/get-help/confidential-resources/

 

4. What are my options for filing a formal complaint?

You may file a formal complaint directly with the Office of Institutional Equity (OIE) by making an online report at www.equity.nd.edu under “Making a Report”, or you may contact the Office of Institutional Equity at 574-631-0444.

Harassment Ombudspersons are members of the Notre Dame faculty or staff appointed by the President to provide information and assistance regarding sexual or discriminatory harassment to the entire University community. Please contact the following Harassment Ombudspersons regarding your concerns:

Sexual Harassment Ombudsperson: Anita Kelly at 631-3030 or Anita.E.Kelly.79@nd.edu

Discriminatory Harassment Ombudsperson: Dwight King at 631-3909 or Dwight.B.King.1@nd.edu

 

Contacting Notre Dame Integrity Line

If talking with your supervisor or other administrator is not an option in dealing with a workplace concern, the ND Integrity Line is a 24-hour, toll-free phone number you can call to discuss your concerns about questionable or unethical behavior. The ND Integrity Line is available at any time of the day or night. No call-tracing or recording devices are used. If you wish, you may remain completely anonymous.

 

Concerning issues related to staff misconduct, the HR Consultants are listed below and can be reached at 574-631-5900:

  • Sandra Garcia

  • Ten Gray

  • Sharon Hawkins

  • LaKrisha Newbill-Perry

  • Lori Maurer

  • Kim Patton

  • Laura Picking

  • Diana Placzkowski

  • Jessie Shuman

 

8. What information is placed in my employee file?

Any information related to sanctions and/or corrective action would be placed in your employee file.

 

9. What information about the case analysis is provided to my supervisor/manager?

Your immediate supervisor and or department leadership will be made aware of any suspension, corrective action or required training related to the outcome of the investigation. The OIE does not share the investigative report with any parties beyond the Office of Institutional Equity, Human Resources and the Office of General Counsel. Exceptions to this standard may be made in cases where senior leaders need to approve severe sanctions.

 

10. What should I do if I have concerns about retaliation?

The University of Notre Dame is committed to protecting members of the University community from retaliation for participating in an investigation or for good faith reporting or objecting to any activity by another member of the University community that they reasonably believe is unlawful, unethical, or in violation of University policy.

Examples of retaliatory behavior could include, but are not limited to, not speaking to the complainant or those involved in the process, speaking in a rude or negative tone to the complainant or others involved, intimidating stares, mentioning the case analysis in a threatening way, and more.

If you feel you have experienced retaliation for filing a complaint, please contact the Office of Institutional Equity at 574-631-0444 or your Human Resources Consultant (HRC).

 

11. What types of issues does the Office of Institutional Equity address?

The Office of Institutional Equity addresses alleged violations of our Policy on Sexual and Discriminatory harassment and retaliation based on a complaint of sexual or discriminatory harassment. To view our policy in detail please click here: Policy on Sexual and Discriminatory Harassment (PDF)

If there are concerns with bullying or positive work environment, please contact your Human Resources Consultant by calling 574-631-5900.